Your Business IT Partner

Base2’s Guide to Picking the Right Workstation Device

Your workstation is one of your most important business tools.

Pick the right one, and you’ll experience incredible efficiency and productivity.

On the other hand, make the wrong choice, and you’ll want to drop-kick it across the office (which, no matter how you feel about your device, we definitely don’t recommend!).

Power ahead with Windows 10 Pro for Workstations 

So, how do you choose a device when there are so many options?

People used to start with Mac vs PC. And, to be fair, there used to be some decent reasons why you’d choose a Mac over a PC.

However, times have changed, and when it comes to running powerful creative software, Mac isn’t always the way to go. There are now a host of PC options that perform the same (or better).

One of these is HP with their new ZBook Create G7. Sleek, powerful and highly spec’d – it comes out ahead in most Mac vs HP categories.

But, before we start gushing over the latest tech, let’s go right back to where you should start when it comes to picking the device for you.

What are you going to use it for?

It’s all very well to rush out and by the latest laptop. However, if you haven’t figured out what you’ll be predominantly using it for, you probably won’t end up making a good choice.

  • Do you need to create and edit incredible things – such as photos, videos or designs?
  • Will it be used more for work than play?
  • Is portability and battery performance an non-negotiable?

In addition to the criteria above, there are a few other things you should consider.

Where are you going to store your stuff?

If you’re dealing with large files, where are they going to go?

If you want to step into the future, then cloud storage is the way to go.

There are clever ways to store your documents and files in the cloud, accessible whenever you need them, without taking up too much space on your laptop.

In fact, you might already be utilising the cloud (such as M365 Sharepoint) to store business files.

Needing less storage on your device means you can make gains in other areas – like a lighter device with greater portability.

However, options like the ZBook Create G7, give you the best of both world’s – 256gb (up to 2 TB PCIe®) in a sleek package that weighs just under 2kg. 

Do you need performance?

For architects, engineers and other Creatives, you’ll be working on projects that will require performance. Whether it’s producing CAD drawings, BIM modelling or 4K video- you know processing power is number 1.

The integrated Intel® UHD Graphics like the one in Zbook Create G7 makes everything smooth and seamless. But if you need that extra oomph in performance- the Create G7 also supports Nvidia GeForce Graphics – like RTX2070, RTX2070S and RTX2080S. These Nvidia graphics cards support real-time rendering with integrated ray-tracing for photo-realistic images.

There’s nothing worse than ending up with a machine that can’t keep up with you! Or one that isn’t future-proofed.

What sort of work will you be doing?

Related to the above, if you’re creating or editing designs, photos, videos or graphical models – you’ll need an excellent graphics card and display.

The technology out there is pretty incredible, so you don’t have to settle for an inferior screen.

To give you an example, you’ll want deeper blacks, brighter whites, and the full spectrum (billions!)  so everything you do is accurate as possible.

How do you like to work?

What screen size do you like to work on? Does it need to be a touchscreen?

Do you work on the go or prefer to have a permanent setup at the office?

Devices come it all shapes, sizes and weights. There’s also a blurring between tablets and laptops with the rise of 2-in-1 devices that can function as both.

Who’s going to set it up?

It’s always exciting when you receive a brand new device.

Unfortunately, the next step, its setup, isn’t so fun.

Our AutoPilot Workstation Build takes the hassle out of your device setup. Taking care of everything, you can sit back, relax and enjoy the ride.

It’s the easiest, most efficient way to order new devices – arriving at your destination ready-to-go with minimal setup.

The innovation of AutoPilot has improved the delivery time of devices from a couple of weeks to a fraction of that. Devices no longer need to come to us. They can go straight to client.

Ben, Base2 Business Development Manager

Base2 can help

We’ve given you a lot to think about, and choosing a new device can seem overwhelming. That’s why we’re here to help.

From A to Z, we’ll guide you through the process of picking your next workstation – whether it’s just for you or you need to kit out your whole team.

Get in touch.

Cyberattacks & Microsoft Exchange Vulnerability – What You Need To Know

Every so often, a cyberattack makes its way into the news.

The latest is the Microsoft Exchange Vulnerability – which sounds a little bit like a Jason Bourne movie.

Jokes aside, it is a pretty serious cyberattack, and Microsoft has been releasing patches to fix the four vulnerabilities that the bad guys (the industry term, funnily enough, is “actors”) have discovered and are exploiting.

So what actually is the Microsoft Exchange Vulnerability, why should you care, and how can you protect yourself and your organisation from cyberattacks?

The threat of cyberattacks can seem non-existent for New Zealand businesses, but the reality can be pretty scary.

What is Microsoft Exchange?

Many organisations use Google or Microsoft’s cloud email servers through Google Workspace or Microsoft 365 (that’s you if you’re a Base2 client!).

However, a number of organisations manage their email server on-premise and Microsoft Exchange Server is one of the most popular software platforms to use.

In very simple terms, it’s the backend to Outlook where all the technical email stuff happens.

What actually is vulnerable?

Microsoft Exchange Servers 2010, 2013, 2016 and 2019 are the ones at risk.

Each has four vulnerabilities that hackers can exploit to get access to your organisation’s emails.

These vulnerabilities can also be used to leave behind a web shell – like a hidden gateway – that will allow the hackers access, even if the patch (which contains fixes for the vulnerabilities) is installed.

Is this a big deal?

If you are running one of those Microsoft Exchange Servers – it is a massive deal.

All your organisation’s emails could be accessed, published on the internet, ransomed and deleted. Ouch!

What should I do?

Quickly install the patches that Microsoft have released the fix the issues.

Then you’ll need to try and identify if someone had got in before you installed the patch. This may mean you need to rebuild your Microsoft Exchange Server.

Feel free to reach out to our team if you need some help at this point!

I’m a Base2 customer. Am I running a Microsoft Exchange server?

No, you’re not. If you’re one of our customers, you can relax.

Your emails are hosted through Microsoft 365 and are not affected by the cyberattack.

However, you can’t relax when it comes to cybersecurity

There are way more cyberattacks (including big ones) than what is published in the media.

Organisations are constantly having to defend themselves from bad guys all over the world trying to get into their IT systems.

And, there is no such thing as being too small or flying under the radar. When it comes to cyberattacks, everyone is fair game.

So, how can you protect yourself from cyberattacks?

Cyberattacks can, in some cases, be so devastating that companies go out of business.

While this is at the extreme end, even smaller successful attacks, which take your systems offline for a period of time or steal confidential or private data, can have a significant impact.

This is why prevention is way more effective than cure.

If you have the right security measure in place and up to date, your organisation is in pretty good shape to fight off the multitude of attacks out there.

We recommend starting with these three steps:

  1. Use two-factor authentication on everything.
  2. Run a security score check to help identify improvements to your security settings. You can do this with us!
  3. Speak to your IT provider (or us!) about potential security threats and events. The earlier these are identified, the less they tend to be an issue.

We can help

The threat of cyberattacks can seem non-existent for New Zealand businesses, but the reality can be pretty scary. That’s why we’re here to help – whether you’re affected by the Microsoft Exchange Vulnerability or want to make sure your cybersecurity is up to scratch – get in touch with our team.

New Data Protection Laws Are Coming 1 December – Here Is What You Need to Know About Privacy Breaches

The Privacy Act 2020 comes into force from Tuesday, 1 December, and there are one area that anyone who collects customer data must be aware of – mandatory data breach policy notifications.

In the unfortunate occasion that your organisation is victim to a notifiable privacy breach, you must inform the Privacy Commissioner and all businesses and individuals affected by the breach.

What is a privacy breach?

These normally fall into two categories:

  1. Confidentiality or integrity breach – where personal information is accessed (unauthorised or accidental), disclosed, altered, lost, or destroyed
  2. Availability breach – where personal information can’t be accessed (permanently or temporarily) because of some sort of action, like a denial-of-service attack

What is a notifiable privacy breach?

Basically, a privacy breach is notifiable if you feel that it has or could have a serious impact on any affected individual or business.

Who does this apply to?

Pretty much any New Zealand entity, including businesses and individuals.

How do you notify the affected entities and the Privacy Commissioner of a privacy breach?

  1. Describe what happened
  2. Explain what you’ve done in response
  3. Include the contact details for a representative from your business for any enquiries

What should you do to prepare?

Like most things, it’s better to be prepared than waiting for a breach to happen before taking any actions.

So, we recommend having a Privacy Breach Response Plan in place.

A good starting point is looking at your latest risk register. This includes but is not limited to:

  • Multi-factor authentication on all applications
  • Strong passwords
  • Device encryption management
  • Conditional access 
  • Firewall rules and review exposed services
  • Saas backup
  • Business continuity disaster recovery
  • Full external security audit
  • Microsoft secure score

Your Base2 account manager can provide this to you.

Base2 is here to support you with protecting your data. However, your data is your responsibility, and this includes notifying affected parties of any notifiable privacy breaches.

Getting compliant

To find out how to make your business compliant with the new privacy laws, get in touch with the Base2 team by emailing [email protected]

Moving on from Your Current Server in 4 Easy Steps

Congratulations! It’s a big step to move on from a relationship and saying goodbye to your current on-premise server isn’t easy.

From experience, we know it’s the right decision because you can (and will) do so much better.

Now what?

How do you effectively move on and ensure it’s a success with your new cloud server?

We’ve been involved in counselling many businesses through their private server breakups and helping them find the ideal cloud server. Here are our top four steps for moving on the right way.  

1. Reflect

It’s easy to feel like you want to get rid of everything and start from scratch.

However, not everything about your old server was bad.

In fact, there are a lot of things (applications and workloads, for example) you want to keep, which will work just as well, if not better, with your new server.

So, before you make any drastic decisions – breathe – then assess what you’ve got.

This will help you make a plan for what you will need to migrate to your new server, and where this migration should start.

2. Take the Plunge

Once you’ve found the perfect server match for you and your business, it can seem overwhelming on how to physically move all your stuff from your current server to your new one.

With the right help, it’s easy.

You’re not alone and, if you’re lucky enough to be paired up with Microsoft Azure, they have free, powerful tools to help you migrate everything across.

As part of our matchmaking service, we’ll also help you too. 

3. Work on Your Issues

Anyone starting a new relationship after recently having left someone is going to have some baggage.

It’s no different once you’re up and running with your new server.

If you want your new relationship to be effective and for the long haul, you’re going to need to work through some issues.

And it will be totally worth it when you do.

Sorting out your cloud resources will make sure you meet any compliance requirements and improve performance. Overall, this will increase your return on investment (and your happiness!).

4. Secure and Manage

You’re trusting your new cloud server with a lot of important information, so it’s supercritical that it’s secure.

It’s also vital that you’re managing its health. A cloud service like Azure has a number of built-in monitoring systems, so you have full visibility on what’s going on.

Looking after both of these areas is crucial for the long-term success of your new partnership, and is something you should get right, from the start.

We’re here to help

At Base2, we’re here to help you through the process of moving on and starting out with your new cloud server the right way.

Think of us as your counsellor and matchmaker in one – supporting you to find the right infrastructure solution for you and your business.

Let’s find your perfect match.

Top 5 Things to Look for in Your next Server

You’ve done it. You’ve dared to dream, and there might be a server out there for you. 

One that doesn’t drive you crazy, only works when it wants to, and often gives you a blank stare. 

If you’re ready to move on from your current on-premise servers, then it’s time to think about what you really want in your next server. 

Smart, funny, likes long walks on the beach? Maybe not. 

Intelligent, driven and wants a long term relationship? Definitely! 

And it’s important to get it right because it’s a serious commitment.  

So, what should you look for in your next server? 

Good with Money 

Your current IT infrastructure is likely costing you a bomb (notwithstanding it probably feels like it could explode at any moment!). 

Next time around, you don’t want a server that needs the sound of your credit card swiping to keep it running. 

Instead, you want to be paying for something that actually works as advertised and is easy to manage and scale cost-wise. 

Resourceful 

No one likes a clingy significant other. You need some time to do what you want to do.   

Unfortunately, if you’re server is getting on, forget about it. Your time is not your own. Coupled with how slow and how many resources it consumes to do anything, it feels like everything just grinds to a halt around them. 

This time around, fewer resources taken up in server management would be a godsend. You’ll have your time back, and things will just run smoothly and efficiently. 

High Performance​ 

Ha! We won’t dwell on your status quo, but let’s just say it probably isn’t happening. 

So, you want a server that performs. Fast, powerful and can take whatever you throw at it. 

It’s time to replace your battered Toyota with a Ferrari. 

Full of Potential 

It’s frustrating when you’re being held back by your current infrastructure. 

You’ve invested in some pretty cool, hi-tech stuff (software applications for example) but they need a platform that will allow you to use them at their full potential. 

The future is where your company wants to be, and you need a server that’ll take you there.   

Strong & Secure 

Not the most exciting feature, but crucial all the same. 

You need to be able to rely on your server to protect the information it has access to, and there are potentially massive consequences if it can’t. 

It must also tick all the compliance boxes – from internal policies to international law. 

Finding Your Ideal Match 

How do you find this elusive, perfect IT match for your business? 

Look up because the cloud is the best place to start.  

Flexible, powerful, reliable, cost-effective – the list of benefits are a mile long. 

With the right support (like us!), it’s easy to take the good of your current IT setup, shoot it into the cloud, and enjoy a brand new, exciting long-term relationship with your new virtual server. 

We’re here to help 

At Base2, we’re here to help you through the process. Think of us as your counsellor and matchmaker in one – supporting you to find right the right infrastructure solution for you and your business.  

And, our Autopilot Workstation, we can help you & your new device take flight faster (and with a lot less admin!)

Let’s have a chat. 

Base2 Autopilot Instructions

Welcome to Base2’s Autopilot

Congratulations for choosing to fly with Base2’s Autopilot – the easiest way to get set up with your new device.

Follow the instructions below then sit back, relax, and enjoy the ride.

  1. Unbox your shiny new device
  2. Connect to a network – depending on your setup you will need to either connect the device to your:
    1. Dock
    1. Network cable
    1. Wifi (after powering on your device)
  3. Power it on if you haven’t already, and sign in with your business email account
  4. Follow the prompts, and you’ll be set up in no time!

Need help?

We’re right here with you. So, if you need assistance or have any questions, give us a call on 09 630 4095.

When You Know It’s Time to Break up with Your IT Infrastructure

There comes a time in a relationship when you know it’s time to move on. The honeymoon period is well in the rear-view mirror, and it just isn’t working anymore.

Things have changed. What was once fresh and new is now tired and dated.

Communication is stilted, poor or non-existent. Sometimes it’s like talking to a blank screen.

You feel like you’re going in different directions, and they’re holding you back.

You want to get out, see the world and experience new things, while they just want to sit on the couch and watch Netflix.

They break down often, leading to you trying to fix things, pleading, and cajoling them to move on. Things used to be so amazing. What happened?

It’s frustrating, exhausting and high maintenance.

Life’s too short to be stuck in a bad relationship. It’s time to move on.

Sound like you and your relationship with your current on-premise infrastructure?

It’s time to break up

As a business owner, you’re probably overdue for a review of your relationship with your private servers. Are you currently in a relationship with one of these?

Stuck in the Past Sam

I’m a blast from the past who just wants to party like its 1999! Swipe right if you have a big office and can dedicate looooots of ongoing support. Oh and my previous partners have said my performance isn’t up to scratch, but I don’t think so…

Once upon a time, on-premise IT infrastructure was cool. It was the latest and the greatest and who you wanted to be seen with.

However, it’s 2020 now, and your legacy (a nice name for old and outdated) infrastructure is showing its age.

It’s slow and struggling to keep up with the needs of your organisation.

And, frustratingly, there are some things it just cannot do.

Worst of all it’s accumulated a lot of baggage, which makes getting anything done difficult!

High Maintenance Harry

I’ve never figured out why my nickname is MIA, but it’s kinda cute. Might be slow to respond, but I always make time for someone who’s great at handling disasters. The only limit I’m good at hitting is the one on your credit card.

Downtime, once a rare occurrence, is becoming more and more common.

And being missing in action is costly, as is how much it costs every time it needs fixing.

You’re effectively trying to buy happiness with every swipe of your credit card – yours, theirs, the whole business – and it just isn’t working…

Ready for someone new?

While you’ve been worrying about your current relationship, you’ve probably been dreaming about what you’d love instead.

Imagine dating someone new.

Someone who’s intelligent, flexible, and driven – travelling the world and making things happen.

Their favourite colour is blue. Not the standard boring blue, but the beautiful bright blue of the sky.

Best of all, they’re perfect for you now – and long into the future.

It’s a match made in the clouds.

And will transform everything.

Well, dreams do come true, and there is an ideal match for you.

You just have to look up.

Ask out Azure

I’ve been told I’m intelligent, flexible and driven. But I just love getting out and experiencing the world. And there’s nothing better than cruising through the clouds with a fellow globetrotter. Looking for a long term relationship.

It’s time for a mutually beneficial relationship that elevates your business to do more.

After all those years, Base2 has also moved on to greener pastures. We’ve created a story for our journey to the Cloud, and how it benefitted us and our customers.

And you won’t have to put up with the things you did with your old server.

Microsoft Azure makes it easy to migrate everything you currently do – software, virtual desktops, web apps, databases, SAP, and DevTest environments – to the cloud.

Giving you the freedom, flexibility, and stability you’re always desired.

It’s the best of what you had (without the bad stuff) with so much more.

We’re here to help

Breaking up is never easy, and neither is finding the perfect match.

Your current infrastructure has served you well, but its limitations mean it is time to move on.

At Base2, we’re here to help you through the process. Think of us as your counsellor and matchmaker in one – supporting you to find right the right infrastructure solution for you and your business.

Let’s have a chat.

Fly First Class with Base2’s New Autopilot Workstation Build

Before aeroplanes, travel took a long time and was a bit annoying.

A bit like getting new devices set up.

Whenever a new staff member starts, it’s a long winding journey with a series of unexciting stops – software installation, antivirus, user profiles, passwords, email accounts.

And that’s once you’ve got the device.

Sometimes you can wait a week or two before your shiny new laptop turns up. What’s your new person supposed to do then? Pen, paper and snail mail? Now, that’s really going backwards.

With your new device in hand, you could pay someone like us to set it up but, if we’re being honest, that’s a bit like paying a pilot to be your uber driver. Great work stories but a tad pricey for what you need.

However, there is an alternative route to take.

Buckle up with Base2

It’s time to take your seat in first class, sit back, relax and enjoy the ride while our new Autopilot workstation takes over.

The easiest, most efficient way to order new devices, they’ll arrive at your destination ready-to-go with minimal setup.

Empowering your business with more productivity and automatically saving you time and money.

Thanks to pre-loaded Office 365, a super simple process, and a pain-free setup – why travel any other way?

Take to the Skies with Base2’s Autopilot Workstation Build

The Autopilot build experience takes care of everything you need.

Most importantly, it sets up your Microsoft Outlook emails, signs into your OneDrive, and installs our Base2 remote monitoring agent – so if you need help, we’re right there with you.

Features:

  • Direct shipping from the supplier for faster turnaround
  • Login with your existing 365 email address (we’ve taken care of the rest on your Cloud account)
  • Automatically connects to the office wifi network
  • Logs in and sets up your pre-installed Office 365 apps

Requirements:

Take your staff onboarding to another level – contact us on the form below or speak to your Account Manager.

Drive Better Business Performance with Digital Productivity Tools for Your Business

Even before COVID-19 hit, many businesses were moving to digital communication platforms, online collaboration tools, and cloud storage solutions.

Here are some top tips and tricks that are handy for ramping up productivity in your business year-round, but are especially useful when working from home or away from the office.

If you missed out on our Productivity webinar, you can watch it On-Demand here.

Make It Easy with Microsoft Office 365, Teams & Sharepoint

When it comes to remote work, easy access to company applications like email, document folders, and contacts for both employees and clients is critical. So, how do you make it easy?

The more complicated a system is, the more people will complain, decreasing productivity.

That’s where Microsoft Office 365 comes in. Most of our clients are on 365, and that’s simply because it allows most of them to keep everything the same:

  • Use the same systems and licences
  • Keep everything in one place
  • Use what you already know
  • But, leverage tools to make remote work more efficient!

Communicate via Teams to save Time
Communication is time-consuming – phoning and emailing people to find out their availability is inefficient – so use the Teams application to speed up contact and reduce internal emails and phone time.

Teams also comes as a mobile application and allows you to host audio, video, and web meetings with employees and customers alike, and integrates seamlessly with Outlook.

The chat functionality allows you to set up smart channels like general chat, break time, and whereabouts to help you manage conversation and information flows within your business.

Share And Collaborate

Microsoft 365 allows you to put your business documents in the cloud and share them securely, both internally and externally, inviting team members and customers to join a team or collaborate on a document.

You have clear visibility over who is working on what and where, with no double entries and smooth syncing.

SharePoint helps tie the bundle of functionality together, allowing for files to be saved in the cloud in neatly organised document libraries, with helpful integrations and approvals. Emails can be sent and notifications posted in Teams as part of the workflow.

Secure Wherever You Are

With Microsoft 365, it is easy to manage and secure your business to run remotely, even with guest users, or if you need to use an alternative device.

When using the same systems on and off-site, everything is likely to be compliant, secure, and reliable, plus multi-factor authentication provides another level of assurance to protect your data and devices.

If your business is looking for digital productivity tools that:

  • Are easy to access
  • Provide robust security and reliability
  • Deliver cost savings
  • Increase productivity
  • Allow for effortless collaboration
  • Enhance business process
  • Improve communication
  • Allow for everything in one place
  • Let your team work with what they know

Then Microsoft Office 365, Teams, and SharePoint are the solutions for you.

Reach out to us for a free assessment of your productivity tools, and we’ll show you how to make the most of your time and drive better business performance. Plus, we are introducing free SharePoint and Teams set up for our business plan subscribers. Check out our pricing plan here

What’s slowing your team down?

How the right tools can help your team to get up to speed and do more

Having the right tools makes everyday jobs, workflow and collaboration a lot easier.

Productivity in the workplace used to be judged by hours spent in the office – now, it’s about staying connected and getting the work done no matter where you are. In the modern workplace, sophisticated software, cloud-based data storage and portable devices mean that people can do almost everything remotely.

But, unless your workplace has the right software solutions and devices available, barriers to productivity remain. Many offices and other workplaces rely on a patchwork of different systems and processes, which makes for a less efficient workflow. Relying on email can lead to slow, inefficient communication, working remotely without the right tools can result in a lack of collaboration, documentation can be difficult to control, and security issues can arise when work is stored in the cloud. These problems can add up to slower processes and lags in work being completed. 

Of course, with the right tools, workflow processes can be streamlined, and improved productivity will follow. Video and text-based chat systems can enhance communication, shared drives and documents boost collaboration, and security risks can be managed with sophisticated software. It’s about prioritising productivity and making sure you’re set up for success.  

Here’s how:

Effective communication, productive people

Change the way your business communicate & unlock information Silos

Two decades ago, email was a communication game-changer – now, it’s far from the most efficient way to communicate in the workplace. Rather than sending messages that may languish in an inbox for weeks, chat programs and video calls offer instant answers and accessible records.

Chat programs like Slack and Microsoft Teams let you set up groups based around specific projects or work teams. That way, messages are shared with the whole group by default – and queries can be answered by whoever is available. Chat logs are stored and searchable, so any group member can search for previous messages if they need information. Having most project communication through chat means that nobody misses out on key information by being left off an email chain or missing a reply – and it prevents vital knowledge being siloed in one or two email inboxes.

When teams need to share big ideas and insights, video calling and conferencing are ideal – bridging the gap between messaging and in-person meetings.


Join us on our FREE Productivity webinar on Thursday 18th August.


Collaborate, share, create

A Productivity tool-belt designed for your business

Collaboration is an essential part of most modern workplaces, but it’s often limited to in-person meetings or slow, asynchronous work on shared documents. Working this way can hamper effective collaboration, especially if you have teams working remotely.

When multiple people are working on a project, there’s inevitably a lot of back-and-forth involved. One person makes changes, saves a document, sends it to another person, then that person makes comments, which then need to be incorporated into the work. When you add in a day or more of wait-time between changes and updates, it adds up to sluggish workflow and frustrating delays.

Along with video calling and chat, working in the cloud allows for instant collaboration on shared work. Every member of a team can access the same documents, make and view changes, and share with clients or other teams. It’s far more effective and transparent – particularly for work with multiple stakeholders and lots of fiddly details.

Taking control of documentation

Command your documents and files with ease

When you have multiple people working on the same documents, version control is an ever-present issue. Even if you have set protocols for file naming and saving, it can be difficult to work out which document is the latest version without a lot of checking, comparing, and renaming. Each process may be small on its own, but they can add up to a lot of wasted time and reduced productivity – not to mention embarrassing errors if the wrong version is sent to the client. 

When all your work is saved to the cloud, version control becomes far less complicated. Team members never have to save to their local drive or search different folders for work – it’s all saved in one place. Depending on your workplace protocols, you can save all versions of a document for easy retrieval, or simply update a master version with the latest changes. Because all authorised members of a team can see all the relevant files, there’s far less hunting for updated copies or feedback – and with all changes recorded under team member logins, you always know who has done what.

High-tech security that doesn’t impact on workflow  

Keep your business data safe and protect against outside threat

Data breaches and security may not seem related to productivity, but they can be a time-suck for your people – and if your work is increasingly remote and cloud-based, breaches are not unlikely.

Protecting your proprietary data and customer information is essential, but it needs to be balanced with making processes easy on your people. Complex security systems can be heavy and frustrating, slowing your team members down – particularly if they’re trying to work remotely. But it doesn’t have to be that way – with features like Conditional Access and Multi-factor Authentication, you can keep your information secure without impacting productivity.

Multi-factor authentication makes the log-in process more secure, by sending a code through SMS or email that needs to be entered after the user’s password. When your people are using multiple devices and working in a range of locations, this feature is a simple way to beef up your security without slowing them down.

Conditional access restricts access to your systems based on the country the user is in. If anyone outside your chosen area tries to log in, they’ll be blocked -preventing potential data breaches. Of course, if your team travels overseas you can temporarily adjust your settings to include other countries.  

Security is about giving your team the tools to get their work done, wherever they are. With the right system, your people will be able to log-in and access the programs and information they need in seconds, without compromising your security. 


Boosting productivity with the right software solutions

All workflow software is not created equal – you might think you have a great system in place, but if you’re still having issues with slow processes, there could be a better way.

Office 365, Teams, Slack, Sharepoint, OneDrive, Advanced Threat Protection – all of the above or just a few – the right programs for your workplace depend on what you do, and how you manage your workflow. At Base2, we start by finding your productivity pain points and then pick the best solutions for your business.

In some cases, it can also be about unlocking the potential of the software you already have in place. Many of our current clients have software that can serve their needs, but they aren’t using all the available features – if this is you, a little help from the Base2 team could go a long way towards resolving any productivity problems, without the need to invest in new systems.

Looking for ways to boost productivity in your workplace? Check out our Productivity webinar to learn tips and tricks that could transform the way you work.

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